Booking Information

Also on this page:

• Risk management advice and COVID-19 safety checklist
• Toasting activity
• Cancellations
• Invoicing and payment

Bookings

• A confirmation will be emailed to confirm dates and times booked.
• A detailed excursion plan will be emailed around Week 8 of the term prior to your visit.
• We recommend that the students eat morning tea on arrival as they’re usually hungry and the sessions can then be run uninterrupted.
• A maximum of two parents/carers per class can accompany an excursion. There is no limit on staff numbers.
• For the optional toasting activity in Terms 2 and 3, we require two adult helpers to stay with the fire for all the classes. See Toasting activity below.

Schools are advised to book as early as possible to secure a date. Most schools book a term or two terms ahead. Bookings are taken in order of receipt. We do not take tentative bookings.

We usually have a minimum charge of $1056 per booking – equating to the charge for 44 students. This doesn’t usually apply to schools for students with additional needs. We can usually accommodate single class bookings on a day with another small group – email us to check availability.

Visit fees fund staffing, collection management and conservation works and are our sole funding source.  

Please check the calendar for available dates and email the NSW Schoolhouse Museum to request dates and confirm availability. Include:

• preferred dates
• program you wish to book 
• your school
• grade
• number of classes
• number of students
• postal address and phone number. 

We will email a booking confirmation to confirm the booking of the dates requested. An excursion plan will be sent the term before the visit. Schools must confirm the number of students at least 7 days prior to the first booked date.

Email: info@schoolhousemuseum.org.au 

Risk Management Advice 

Risk management advice (updated 20 May 2025)

Schools must bring their own first aid kit, emergency medications and hand sanitiser for their students. All museum staff are trained in e-Emergency, anaphylaxis and emergency asthma procedures. An EpiPen, first aid kit and Ventolin reliever is located on site.

Toasting Activity

The toasting activity is optional. It involves students cooking toast over an open fire under adult supervision. Please advise before the excursion if you don’t wish to do it.

White bread and golden syrup are used for toasting. Download images of the ingredient panels and packages.Schools should supply alternative bread for students with special dietary requirements.

Students with coeliac disease will be able to toast their own gluten free bread first using clean equipment.

Schools must provide two adults to supervise the toasting activity. They are to remain with the fire for all classes. These can be parents, carers or extra staff, but not the class teachers or class SLSOs. Note – this has changed in 2025 from previous years. We can no longer accommodate two toasting helpers per class.

Cancellations

Confirmed bookings cancelled within 5 school-term weeks (35 school days) of the booked date will incur a $500 administration fee. Cancellations within 2 school-term weeks (10 school days) of the booked date will incur the full excursion cost based on the numbers in the confirmation or excursion plan, whichever is most recent.

This does not apply to cancellations due to extreme weather, unexpected changed risks or last minute bus company cancellations. Cancellations must be in writing. Please provide as much notice as possible as casual staff have been allocated to work on your excursion days.

Invoicing and Payment

We email tax invoices to schools on the Friday after their visit. We charge for the booked number of students confirmed by the school, or for the number of students who attend if that number is greater. Please note, this has changed in 2025 from previous years.

• Schools must confirm the number of students at least 7 days prior to the booked date of the excursion, or the first booked date if there are multiple dates. 
• Public schools wanting their invoice paid by EdConnect must provide a purchase order number by the Friday after their final visit.
• Catholic schools in diocese with centralised payment systems must provide a purchase order number by the Friday after their visit.  
• We accept payment by direct deposit, P-card, debit/credit cards and cheque. There is a surcharge of approx. $0.40 per student if paying by card.
• We are unable to issue refunds.